Bidding for an Event

Bid Team
In most cases particularly with large conferences the local host will be required to develop a strong Bid Team – a group of people who will work with you to host the conference. We can facilitate networking with allied industry groups and organisations to bring together the right team for your conference and support the development of a co-operative, cohesive team. 

Lobbying
Lobbying is another critical element to winning a conference bid.  We’ll work with you to identify supporters and address opposition to the bid.  We would assist you to attend Council Meetings or occasions where lobbying for the Gold Coast conference bid would make sense based on your skills and expertise.

You’ll become the face of high impact, winning bids. We’ll craft a sizzling presentation and provide all the supporting information to help you sell the Gold Coast and get the best possible outcome.

Bid Document
The Bid Document is the corner-stone of your ‘sell’ to bring an event to the Gold Coast. We’ll work with you to create a customised, professionally produced Bid Document that clearly articulates why the Gold Coast is the ideal destination for your event. Both digital and printed versions will be produced and delivered to relevant parties at no cost to you. As part of the document we will provide:

- Expertly researched industry and organisation information to assist the bid
- Personal letters of invitation from the Gold Coast Mayor
- Detailed venue proposals 
- Social Function ideas
- Pre and post touring suggestions

Bid Micro-Site
If required GCBE can take your bid presentation to the next level with an interactive dedicated bid micro-site.

We believe that the best way to get to know the Gold Coast is to see it and experience it the way delegates will. Gold Coast Business Events will host a dedicated familiarisation tour for decision makers to discover first-hand why the Gold Coast is one of the world’s most desired business event destinations. In some case these will be full hosted including meals and return airfares.

• Our research team will qualify opportunities you identify to ensure that they are viable for the Gold Coast.  
• Once qualified, we will work with you to confirm the national Association’s support for the bid. 
• With support secured at a national level, in collaboration with you and the national Association, we will confirm the international Association’s interest in receiving the Gold Coast bid.

• Local Host Committee is identified and secured.
• Bid criteria document and information on hosting the event is acquired.

• Local organizing committee is formed. 
• Bid strategy, budget, delegate boosting strategies and competitor analysis are prepared.
• Letters of support obtained from key leaders such as the Prime Minister, Premier, Mayor, Industry Leaders, Airlines, etc.
• Funding submissions are prepared. 
• Formal bid documents and other marketing material is produced. 
• Site inspections of potential venues and meetings with local suppliers conducted by key decision makers.

• Lobbying strategies and activities are undertaken to boost the Gold Coast’s support. 
• The bid document and presentation materials are produced by Gold Coast Business Events in liaison with the Local Organising Committee. 
• The bid is submitted electronically or by hard copy. 
• Local Organising Committee and/or Gold Coast Business Events present the bid to the international decision makers.

• Delegate boosting strategies and marketing campaigns are initiated. 
• Delegate survey data may be collected. 
• Promotion of things to see and do and partner programs for delegates during the conference. 
• Promotion of regional and national pre and post tour activities.